Privacy Policy

What we collect

Information you give us through our forms or by email:

• Founder Dinner Series applications: your name, email, phone number, city, company, role, industry, stage, LinkedIn profile, Instagram handle (optional), what you're building, what you want from the room, your availability, your earliest month and any notes.
• Golden Hour applications: your name, email, phone number, Instagram handle, city, dietary needs, whether you're bringing a guest, your availability and any notes.
• Golden Hour guest seat requests: your name, email, phone number, company, role, LinkedIn profile, Instagram handle (optional), the number of seats, your availability and any notes.
• Your consent choices, including confirmation that you are 19 or older and your consent to appearing in event media, including promotional use.
• Messages you send us and our replies.

Information created if you become a member: your membership status, the dates you joined and cancelled, and your payment history. Card payments are handled by our payment provider, who processes your card details directly. We do not see or store your full card number.

Information created when you take part: photos and video taken at our events.

Technical information: our hosting provider keeps standard server logs (such as IP address, browser type and pages requested) to run and secure the site. The site serves its own fonts and images rather than loading them from third-party networks, and we do not use advertising or analytics cookies.

Why we use it

• To review applications and seat requests, and to decide who we invite.
• To set up and run your membership, take payment, and handle cancellations and refunds.
• To plan events, including seating, guest lists and dietary needs, and to share guest names with the venue where needed for the reservation.
• To contact you about your application, your invitation, your membership or an upcoming dinner.
• To create and share event media, including for promotional use, where you have consented.
• To keep our events and site safe, and to meet our legal and tax obligations.

Consent

We collect, use and share your information with your consent, which you give when you submit a form, join as a member or take part in an event. You can withdraw consent at any time by emailing us, subject to legal or contractual limits. Withdrawing may mean we can no longer consider your application, continue your membership or include you in an event.

Photos and video

Our events are photographed and filmed. If you consented to appearing in that media, we may use it on our website, social media and other promotional materials. If you later withdraw consent, we will stop using media featuring you in new materials. We cannot always recall media that has already been published or shared by others.

Who we share it with

We do not sell your personal information. We share it only with:

• Service providers that run our forms, email, data storage and hosting, including Google (Forms, Sheets and email) and Vercel (website hosting).
• Our payment provider, for membership payments, refunds and the records we are required to keep.
• Venues and event partners, limited to what's needed for your reservation (for example your name and dietary needs).
• Authorities, when required by law.

Some of these providers store information outside Canada, including in the United States. Information stored there may be accessed by authorities of that country under its laws.

How long we keep it

We keep application and seat request information for as long as we need it for the purposes above, generally up to two years after your last contact with us. Membership and payment records are kept for as long as Canadian tax law requires, generally six years after the end of the tax year they relate to. Media may be kept and used for as long as your consent allows.

How we protect it

We limit access to the people on our team who need it and use the security tools provided by our service providers. No system is perfectly secure, so please don't send sensitive information (such as banking or ID details) through our forms.

Age

GV Society events, applications and memberships are for people 19 and older. We do not knowingly collect information from anyone under 19. If you believe we have, contact us and we will delete it.

Your rights

You can ask to see the personal information we hold about you, ask us to correct it, or withdraw your consent. Email us and we will respond within 30 days. If you're not satisfied with our response, you can contact the Office of the Privacy Commissioner of Canada (priv.gc.ca).

Changes

We will update this policy when our events, membership or services change. The date at the top shows the latest version.

Contact

Good Vibes Enterprises Inc., Ontario, Canada. Privacy questions and requests: info@goodvibesenterprises.com.